Westgate Parent Association – Annual General Meeting

Tuesday, June 5, 2018

Westgate Mennonite Collegiate

 

Heidi G., Jodi L., James F. (Staff Rep), Rachel F., Andrew K., Gord S., Jocelyn T., Mardina A., Tara M.

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1.0 Welcome – Heidi welcomed everyone to the meeting.

 

2.0 Approval of the Minutes

  • Andrew moved that the September 13, 2017 minutes be accepted; Seconded – Jodi. Approved and carried.
  • Approval of the Agenda
  • Jodi moved that the June 5, 2018 agenda be accepted; Seconded – Rachel. Approved and carried.

 

3.0 Reports

 Staff Rep – James F.

  • Wish lists requests have been purchased – uniforms, Chromebooks etc – pictures will be coming.
  • org – new domain name – trial with Google classroom using ‘org’. Given that all are set up with this new name, easier to keep. Switch will be made at end of June.
  • Regarding Google Classroom – Teachers will continue to have students write & take notes in class – not all assignments/tests will be online.
  • 305; 325; 323
  • Total enrollment for 2018/19 = 317. Breakdown by grade:
    • Grade 6: 14
    • Grade 7: 32
    • Grade 8: 43
    • Grade 9: 59
    • Grade 10: 50
    • Grade 11: 57
    • Grade 12: 62
  • Crystal T. returning in September; Lisa M. accepted drama position at SJR.


Financial – Andrew K.

  • Current balance – $10542
  • Paid $15247 -wish lists
  • Wish lists haven’t all been paid for – James will look into these items– standing desks, Chromebooks (invoice coming), Heidi R. – office chair, book tree (Karina) = $4500.
  • Fundraising is down because of change from fruit/cheese to cookie dough – different people buy cookie dough vs fruit. Will go back to fruit/cheese next year.
  • Maintain $5000-10000 in bank account to pay for fall fundraiser.
  • Strong grad fundraisers this year – may have taken away from fundraisers this year? Parent groups “fighting” against each other; same funds. WorkDay also did not raise as much as in previous years.


Fundraisers

  • Perogies and Sausage – fall 2018 – Jason G./Miranda C.
  • Sobeys – Vanessa F.
  • Spring fundraiser – Fruit and Cheese – need volunteer

 

5.0 Beginning of next school year – confirm P.A. events and dates

  • Opening program – Sept 28
    • Make sure room is booked along with the sanctuary
    • Bethel prepares coffee
  • Uniform sale – ??
  • New family dinner – Sept 25
  • Open house/meet the teacher – Sept 25
  • PAC – Sept 19; alternate Tuesday/Wednesday throughout the year
  • Christmas party – TBD
  • Grade Parties & Reps
    • Grade 6 – January – TBD
    • Grade 7 – February – Susan F.
    • Grade 8 – March – TBD
    • Grade 9 – Fall – November – Gord S.
    • Grade 10 – April – TBD
    • Grade 11 – May – Tara B.
    • Grade 12 – Fall October – Mardina A.
  • Staff appreciate – 6 weeks leading up to spring break

 

6.0 Election of Executive

  • The Executive Slate being presented is as follows:
    • Chair: Heidi G.
    • Vice-Chair: Jodi L.
    • Treasurer: Andrew K.
    • Secretary: Rachel F.
  • Jocelyn moved to elect the Westgate Parent Association Executive Slate for the 2018-19 school year; Seconded – Tara. Approved and carried.


7.0 Approval of Volunteers and Church Reps

  • Mardina moved to approve the slate of volunteers and church reps for the 2018-19 school year; Seconded – Jocelyn. Approved and carried.

 

8.0 Adjournment

  • Meeting adjourned at 8pm

Next meeting: September 19th, 2018