Westgate Parent Association Meeting

Wednesday, March 13, 2019

 

Present: Heidi G. (Chair), Jodi L., Rachel F., Andrew K., Bob H. (Staff Rep), Mardina A., Jocelyn T., Gord S.

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1.0            Welcome

·                Welcome and introductions around the table.

 

2.0            Approval of the Minutes

·       Jocelyn moved that the January 16, 2019 minutes be accepted; Seconded – Jodi. Approved and carried.

 

3.0      Approval of the Agenda

·       Jodi moved that the March 13, 2019 agenda be accepted; Seconded – Andrew. Approved and carried.

 

4.0       Reports

4.1  Chair/Vice Chair Report (Heidi G./Jodi L.)

·       No report.

4.2  Treasurer Report (Andrew K.)

·       Crys T.; GSA – if requested, please submit.

4.3  Staff Representative report – Bob H.

·       James away until April 9th.

 

5.0 Ongoing Business

5.1 Grade Events

·       Grade 6 – no feedback.

·       Grade 7 – skating/sledding, -50 degrees; end of spirit week. Not well attended. Perhaps we have a temperature cut-off? Though hard to reschedule to a different date.

·       Grade 8 – around 6 families attended (March).

·       Grade 12 – was well attended (October).

·       Grade 10 – April

·       Grade 11 – May

5.2 Report – Fruit Fundraiser

·       $2824 (paper); $3880 (online) – $500/late payments

·       Total sales $7205; profit $4017.50

·       Previous years $5000-6000 (which included cheese).

·       Other fruits available – kiwi, apples – whatever is in season – something to consider next year.

·       Next year – volunteer perspective – need heavy lifting. Offer as volunteer hours to Grade 9s? Need “muscles” between 4-5pm bringing boxes to cars – especially since they can’t park on the lot.

·       Bank account – $12,500 – leave a buffer of ~$5000

o   $1650 – carpet tiles

o   ~$6000 for spring wish lists

 

6.0 Upcoming and New Business

6.1 Staff Appreciation – Jocelyn

·       Waiting to hear back from Karina regarding pictures. Working on quantities for food for each day.

·       Staff alert –  to book off week of April 15th.

·       First week back after Spring Break – notice will go to parents for volunteers, food submissions, other submissions (cards, flowers, etc) including money.

·       Notice will go to grade reps to get volunteers to help set-up/clean-up along with quantities for food items needed.

·       Thursday – will be the presentation of pictures for the staff room from the Grade 12 class.

6.2 Review talents/expertise spreadsheet

·       Fill up with a few names and send out to parents to voluntarily sign up.

·       Share with Westgate staff in case could be use in classroom.

·       Will be on the website.

·       Will present at the opening program; perhaps have sign-in sheet that night at the parent’s coffee time?

6.3 Wishlist

·       Will wait until James is back to review requests before submitting to PA. Will send request forms out after Easter.

·       Will review at May meeting.

 

7.0   Adjournment

·       Meeting adjourned at 7:57pm.

·       Next meeting: Tuesday, May 7, 2019 – 7pm @ Westgate.