Westgate Parent Association Meeting

Wednesday, November 14, 2018

 

Present: Heidi G. (Chair), Jodi L., Rachel F., James F. (Staff Rep), Gord S., Vanessa F., Rhea M. S.

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1.0            Welcome

·  Welcome and introductions around the table.

 

2.0            Approval of the Minutes

·   Jodi moved that the October 9, 2018 minutes be accepted; Seconded – Rhea. Approved and carried.

o   Correction – Sobey’s pick-up is December 7th – Friday.

 

3.0      Approval of the Agenda

·   Jodi moved that the November 14, 2018 agenda be accepted; Seconded – Gord. Approved and carried.

 

4.0       Reports

4.1  Chair/Vice Chair Report (Heidi G./Jodi L.)

·  No report

 

4.2  Treasurer Report

·  Will present when discussing Perogy/Sausage.

 

4.3  Staff Representative report – James F.

·  Alexis D. hired as community relations coordinator.

·  Tomorrow (Nov 15) hold & secure drill

 

5.0 Ongoing Business

5.1 Grade Events

·  Grade 12 event was held October 25. Good turn-out. Trivia night at hotel @ Mardina/Dave A. with potluck.

·  Grade 9 event – November 29 – invite has been sent out. Reminder will be sent out next week.

·  Grade 6 event – January

 

5.2 Report – Perogy and Sausage Fundraiser

·  Perogies arrived close to 2 hours late.

·  Reminder for next year – Staple together multiple orders so that all assembled at one time.

·  Too many people doing the same thing – have different roles.

·  A few things left over or not delivered; so far no one has called to complain.

·  Total profit $5781 – highest total to date

·  Jodi and Jason will continue to run this fundraiser.

 

6.0 Upcoming and New Business

6.1 Sobey’s and Co-op Fundraiser – Andrew & Vanessa

·  Letter/emails have gone out.

·  Short turn-around – Pick up December 7th

 

6.2 Fruit and Cheese Fundraiser

·  Need an organizer

·  Heidi will connect with Deanna P. to find out dates/timelines to find out prices

 

6.3 Review and approval of Wish List requests

·  5 pictures for staffroom – defer to spring or implement as part of Staff Appreciation?

·  13 tables for cafeteria – defer to spring, more information needed

·  Helmets and Broomball equipment – $1500

·  Upright deep freezer for cafeteria – defer to spring in order to partially fund the cooler

·  Cooler for cafeteria – $1500 – school to pay for remainder

·  Movement chairs and stools – $727.72

·  Mindfulness/Meditation Program – defer to spring

·  Shelving for accounting office – $336.74

·  10 Chromebooks – $1240 for 4

·  Carpet tiles for room 206 – $1650 – paying for ½, ask councils to support other ½ of cost

·  Desktop computer for office – see next item

·  New computer monitor – Combined with item above – $2000

·  TOTAL = $8954.46

 

6.3 Reminder of P.A. Christmas Party – November 30th

·  Rachel to send list of attendees for email invite.

 

7.0   Adjournment

·  Meeting adjourned at 8:38pm.

·  Next meeting: Wednesday, January 16, 2019 – 7pm @ Westgate.