Westgate Parent Association Meeting
Wednesday, November 14, 2018
Present: Heidi G. (Chair), Jodi L., Rachel F., James F. (Staff Rep), Gord S., Vanessa F., Rhea M. S.
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1.0 Welcome
· Welcome and introductions around the table.
2.0 Approval of the Minutes
· Jodi moved that the October 9, 2018 minutes be accepted; Seconded – Rhea. Approved and carried.
o Correction – Sobey’s pick-up is December 7th – Friday.
3.0 Approval of the Agenda
· Jodi moved that the November 14, 2018 agenda be accepted; Seconded – Gord. Approved and carried.
4.0 Reports
4.1 Chair/Vice Chair Report (Heidi G./Jodi L.)
· No report
4.2 Treasurer Report
· Will present when discussing Perogy/Sausage.
4.3 Staff Representative report – James F.
· Alexis D. hired as community relations coordinator.
· Tomorrow (Nov 15) hold & secure drill
5.0 Ongoing Business
5.1 Grade Events
· Grade 12 event was held October 25. Good turn-out. Trivia night at hotel @ Mardina/Dave A. with potluck.
· Grade 9 event – November 29 – invite has been sent out. Reminder will be sent out next week.
· Grade 6 event – January
5.2 Report – Perogy and Sausage Fundraiser
· Perogies arrived close to 2 hours late.
· Reminder for next year – Staple together multiple orders so that all assembled at one time.
· Too many people doing the same thing – have different roles.
· A few things left over or not delivered; so far no one has called to complain.
· Total profit $5781 – highest total to date
· Jodi and Jason will continue to run this fundraiser.
6.0 Upcoming and New Business
6.1 Sobey’s and Co-op Fundraiser – Andrew & Vanessa
· Letter/emails have gone out.
· Short turn-around – Pick up December 7th
6.2 Fruit and Cheese Fundraiser
· Need an organizer
· Heidi will connect with Deanna P. to find out dates/timelines to find out prices
6.3 Review and approval of Wish List requests
· 5 pictures for staffroom – defer to spring or implement as part of Staff Appreciation?
· 13 tables for cafeteria – defer to spring, more information needed
· Helmets and Broomball equipment – $1500
· Upright deep freezer for cafeteria – defer to spring in order to partially fund the cooler
· Cooler for cafeteria – $1500 – school to pay for remainder
· Movement chairs and stools – $727.72
· Mindfulness/Meditation Program – defer to spring
· Shelving for accounting office – $336.74
· 10 Chromebooks – $1240 for 4
· Carpet tiles for room 206 – $1650 – paying for ½, ask councils to support other ½ of cost
· Desktop computer for office – see next item
· New computer monitor – Combined with item above – $2000
· TOTAL = $8954.46
6.3 Reminder of P.A. Christmas Party – November 30th
· Rachel to send list of attendees for email invite.
7.0 Adjournment
· Meeting adjourned at 8:38pm.
· Next meeting: Wednesday, January 16, 2019 – 7pm @ Westgate.
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