October 8, 2019 PA Meeting Minutes

Westgate Parent Association Meeting

Tuesday, October 8, 2019

Present: Norinne D. (Chair), Jodi L., Rachel F., James F. (Staff Rep), Jason G., Marnie H., Laura H., Vanessa E.

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• Welcome
  • Welcome and introductions around the table.

• Approval of the Minutes

• • Jodi moved that the September 19, 2019 minutes be accepted; Seconded – Vanessa. Approved and carried.

•      Approval of the Agenda

• • Jason moved that the October 8, 2019 agenda be accepted; Seconded – Jodi. Approved and carried.

• REPORTS
• Chair/Vice Chair Report (Norinne D./Jodi L.)

• • No report – will be covered later in the meeting.

• Treasurer Report

• • All is good with the bank account – ~$9000.
  • Couple of outstanding bills to be paid from May wish-lists.

• Staff Representative report (James F.)

• • Spiritual emphasis week – connected to climate strike.
  • 75% of student body attended climate strike activities.
  • All chapels have been moved to the choral room.
  • Greg T. (building supervisor) is retiring at the end of October.
  • Starting this year, yearbooks will be for grade 9-12. Grade 6/7/8 will each have their own memory book.

5.0 Ongoing Business

5.1 Grade Events

• Grade 12 – October 27^th – corn maze

• Grade 9 – November 9^th – mini golf
• Grade 6 – January
• Grade 7 – February
• Grade 8 – March
• Grade 10 – April
• Grade 11 – May
• There is roughly $50 available per grade to pay for picnic site, drinks, etc; Most grades bring food or go to a place where everyone pays their own way.

5.2 Meet the parent/new parent meeting

• Room was packed – 85% of new parents attended.
• Jodi represented the PA.
• Suggestion for next year – Along with the paper with the pictures of the kids in each grade, please also include a sheet with pictures of the teachers.

5.3 Opening program reception

• Hall was full – it was well attended.
• Remind the school that the kids are not supposed to be up in the hall.
• Next year – only need 4 tables. The two tables towards the back were not used much.
• Lots of baking left over – perhaps cut down next year? At the same time, it is used up at cyclathon next day. Important to bring extra trays to transport baking to cyclathon.
• Bethel offered to use china cups this year – and they did the dishes.
• Will recruit parents who attend the September PA meeting to help clean-up from 6:45-7pm. That way all parents/PA members can get to the starting program at 7pm.

5.4 Perogy/Sausage Fundraiser

• Dates will be the same as the September minutes.
• Delivery between 12-1pm – November 14.
• Will need students to help unload the trucks. Will recruit people in the atrium when the trucks arrive.
• Will figure out volunteers closer to the pick-up date.
• Approximately $2200 in sales so far on the online site.

5.5 Staff wish lists

• Wish lists have been sent to staff; will go over the forms at the November meeting.

6.0 Upcoming and New Business

6.1 New business

• Parent spreadsheet – Will invite Jeff H. to our next meeting to show us how to use the form/output.
• Other fundraisers have come to the attention of PA but we are set for the year.
• Todd D. (Westgate parent) – offered coupon books for sale. We could charge what we want and we would get 100% of the proceeds. He would be donating the books themselves.
• Jensen Nursery gift cards – 15% profit – will be added to gift card fundraiser.
  • Should we sell gift cards tied from other local businesses? – Something to be discussed next year.
• December 7^th – PA Christmas party – date changed.
• Dates for next meetings:
  • January 14^th 2020
  • February 11^th
  • March 10
  • April 14
  • May 12
  • June 9

7.0  Adjournment

• Meeting adjourned at 8:42pm.
• Next meeting: November 12, 2019 – 7pm @ Westgate.